Defining coin and bill values for multicurrencies
For the system to calculate total values, you must enter the coins and bills you accept at your location. The system comes pre-loaded with all domestic United States currencies. The Coin and Bill Count Detail screen displays all active coins in order of the Coin ID number. The following are the default coins and bills defined for the U.S. market:
Note: If you only accept U.S. currencies, you do not need to complete this procedure. The system is pre-configured with all U.S. currencies.
If you accept multi-currencies, or only currencies other than U.S., you must add the currencies you accept in the Coins and Bills function. For example, if you are located on the northern U.S. border and accept the Canadian dollar, you need to add the Canadian dollar as a coin currency.
All countries have a currency value equivalent to the value of 1, such as the U.S. dollar, Japanese yen, Mexican peso, German deutschmark, or Canadian dollar. For the respective country, they have a coin currency subdivision to equal the value of 1. For example, the United Kingdom uses the British pound as the value of 1, and has coin subdivisions to equal a pound, such as 100 pence (100/1=100), 20 shillings (100/20=5), 4 crowns (100/4=25), and others. The coin value of these would be '0.01,' '0.05,' and '0.25,' respectively.
To define coins and bills:
Select Maintenance > Payments > Coins and Bills.
Under the Settings group bar, type a description for the coin, up to 15 alpha-numeric characters, such as Peso, Yen, or Pound. We recommend defining all active coins in order of their coin value, highest to lowest, and grouped by foreign currency.
Select Active, to make the coin type active in the system, and for it to appear in the Coin Counts screen.
Note: The default U.S. coin values appear first in the Coin Counts screen when you enter your coin counts. If you do not accept U.S. currency, we recommend clearing 'Active' on these coins so they do not appear and the coins you do accept appear on the first page of the Coin Counts screen.
Type the value of the coin in relation to the whole value of 1 for the currency. For example, for the U.S. dollar market, the value of a dime is 0.10. Related Options: The number of digits allowed to the right of the decimal is defined in Maintenance > Business > Store > Store Settings > System group.
Type the rolled value of the coin, to indicate the value of the coin when it is rolled fordistribution. This amount must be evenly divisible by the value. For example, the value for a roll of quarters cannot be $10.01 because a $10.01 is not evenly divisible by $0.25. When you click Save, the system calculates the number of coins that equals one roll and displays this value to the right.
Repeat the procedure for each coin to appear on the Coin Counts screen.
Click Close to exit the Coins function.
Once you configure the coins and bills you accept in the Coins and Bills function, you must also select 'Ignore tender configuration in cash reconciliation and starting bank' in Store Settings to enable the system to use the values in the Coins and Bills function, instead of the Tenders function, during reconciliation.
To configure the system to read the values in the coins and bills function:
- Select Maintenance > Business > Store.
- Select the Store Settings tab.
- Select the Security group at the bottom of the screen.
- Under the POS Security group bar, select 'Ignore tender configuration in cash reconciliation and starting bank' to allow the system to use the values in the Coin and Bills function only. If cleared, the system uses the values in the Coins and Bills function, as well as the Tenders function, and therefore, does not support multi-currencies.
- Click Save in the Command panel.
- Click Close in the Command panel to exit the Stores function.
Continue to "Adding the drawer checkout button to a panel."