Installed Products (Global Administration)
Select Maintenance > Business > Installed Products (Global Administration, if using CFC) to access this function.
The Installed Products function enables you to configure certain options once for a global user and then apply your selections across all stores, no matter if they are corporate-owned or franchisee-owned stores. For example, you can define the maximum number of items each store can offer. You do not need to create a global user for your organization, as the system creates this user automatically at the time of installation; however, you must log in to CFC as a global user to modify certain global settings.
Use the Global tab to modify global settings that affect every store. You must log in as an employee with global access, to make changes in the Installed Products function.
Group Bar: Identification
Name — Identifies the user as ‘Global.’ This option is read-only.
Group Bar: Login settings
Enable password reset — Enables managers with appropriate security permissions to clear the stored password the employee uses to log in to the system, and prompts to enter an optional temporary password for the employee. If you do not specify a temporary password, the login process automatically prompts the employee to create a new password on their first log in.
Reset password expiration — Allows you to set passwords to expire at reasonable intervals, such as 30 days, 45 days, or any interval specified by your corporate standards.
Minimum password length — Specifies the minimum number of digits allowed for manually entered login IDs and access approvals. This option does not apply to mag card use.
Group Bar: Item limits
Maximum number of items — Specifies the maximum number of items you can add to the system database. The default is 15,000. Valid entries range from 1,000 to 500,000.
Maximum number of item price changes in thousands — Indicates the number of items you can select for a price change, multiplied by 1,000. The default is ‘5.’ If you attempt to activate more items than the value specified, a warning message appears, indicating you exceeded the maximum value. For example, if you set this option to ‘6,’ you can select a maximum of 6,000 items to activate.
Caution: Activating more than 5,000 new prices, using the Price Changes function, uses an extreme amount of memory and affects processor speed. If you implement this feature, please ensure your terminals at the corporate and store levels have a fast processor.
Maximum number of promotion price changes in thousands — Indicates the number of promotions you can select for a price change, multiplied by 1000. The default is ‘5.’ If you attempt to activate more promotions than the value specified, a warning message appears, indicating you exceeded the maximum value. For example, if you set this option to ‘6,’ you can select a maximum of 6000 promotions to activate.
Allow fractions for item guest count — Enables you to enter a fractional guest count to represent a value other than a whole number for items, such as appetizers, when the item resides in the category you define for ‘Use entrees for guest count’ located in Maintenance > Business > Store > Store Settings tab > Order Entry group under the ‘Guest count’ group bar. The system uses the ‘Guest count weight’ you define in Maintenance > Menu > Items > General Settings tab under the ‘General’ group bar as the base from which to calculate fractions. The fractional values round up to the nearest whole number, per table, and do not carry over to a separate check nor to the next table. The guest count reflects on all FOH and BOH reports.
All items must be assigned to a tax group — Requires you to assign all items to a tax group.
Group Bar: Menus
Submenu rows (TS only) — Indicates the maximum number of rows that can appear on a submenu.
Submenu columns (TS only) — Indicates the maximum number of columns that can appear on a submenu.
Modifier rows — Indicates the maximum number of rows that can appear when you select modifier items.
Modifier columns — Indicates the maximum number of columns that can appear when you select modifier items.
Enable slave to submenu and items (TS only) — Enables the Aloha POS database administrator to link to other submenus through specific items, as they build items and menus.
Maximum number of table digits — Indicates the maximum number of digits allowed in a table number.
Group Bar: Products installed
Uses Takeout — Activates NCR Aloha Takeout so that the user interface displays the applicable icon, menus, and options.
Uses Kitchen — Activates NCR Aloha Kitchen so that the user interface displays the applicable icon, menus, and options.
Uses Occasions — Activates Occasions so that the user interface displays the applicable icon, menus, and options. Also exposes the PAR Templates function on Maintenance > System Settings.
Uses Order Point — Activates NCR Aloha ORDERPOINT! so that the user interface displays the applicable icon, menus, and options.
Uses Electronic Draft Capture — Activates NCR Aloha Electronic Draft Capture so that the user interface displays the applicable icon, menus, and options.
Uses Connected Payments — Activates NCR Connected Payments so that the user interface displays the applicable menus and options.
Uses Alerts — Activates Alerts so that the user interface displays the applicable menus and options. Documented Version: v12.3.1
Reference: Refer to the Alerts Feature Focus Guide for more information on configuring and using alerts.
Uses Kiosk &mdash: Activates Consumer Self Ordering (Kiosks) so that the user interface displays the applicable menus and options. Documented Version: v12.3
Group Bar: User levels
Allows you to assign a user level to an employee to control access to payroll information in the Employees function, Users function, Terminated Employees function, and any reports that publish payroll information. Enabling this function restricts the user level from editing or viewing restricted information on an employee record with a user level equal to or greater than the current level. Printed or on-screen reports do not show payroll information for any levels greater than or equal to the current user level. This feature does not appear when logged in as a corporate employee; it is available only when logged in as a global employee, and is disabled by default. Valid user levels include User level 1 through User level 9. User level 9 (Admin) has the highest level of access; and user level 1 (Least Privileged) has the minimum level of access. The Least Privileged and Admin user levels are seeded in the User Levels function when you upgrade; however, you can change the name according to your company requirements. Also, this function requires a minimum of three user levels before you can save the record. Related Requirements: Once you define your user levels, access Maintenance > Labor > Employees and Maintenance > Labor > Users to specify the user level for each employee. If you do not specify a user level, the system defaults to User level 1 (Least Privileged).
Enable user levels — Exposes the user levels feature. There are nine available user levels with two user levels automatically seeded for you, Least Privileged and Admin User. You must have a minimum of three user levels to save any changes. Documented Version: Aloha POS v15.1.53 and CFC v20.10. Related Options: Exposes the ‘User level 1’ through ‘User level 9’ options.
User level 1 through 9 — Enables the administrator to change the user levels; from one to nine. There are defaults, such as ‘Least Privilege’ assigned to User level 1, and ‘Admin user’ assigned to User level 9. Note: It is not necessary to type a user for each user level, but you must have a minimum of three user levels. Documented Version: Aloha POS v15.1.53 and CFC v20.10. Related Options: You must select ‘Enable user levels’ to expose and enable this option.
Data Retention Policies tab
Use the Data Retention Policies tab to configure the time your company retains audit results for historical, and business purposes.
Group Bar: Specific data retention policies
Months to retain audit data — Designates the number of months to maintain audit data in your database.