Select Maintenance > Labor > Users to access this function.
Note: Effective with Aloha Configuration Center/Aloha Manager v18.6, you configure and manage employees requiring Front-of-House (FOH) access and employees requiring above-store access (BOH) using two separate functions: Employees and Users. Upon upgrade, no special action is required; however, any employee designated as ‘Above store only’ or ‘POS and above store only’ in the Employees function is automatically migrated to the new Users function. You continue to use Employees to configure and manage employees who log in to the FOH but you use the Users function to configure and manage employees requiring above store access or POS and above store access.
After the upgrade, CFC users choose the level of ownership to assign a user (i.e. Corporate or a specific site) using the New drop-down arrow in Users. Typically, there is only one Global user per company.
Group Bar: User
User name — Identifies the user ID the employee uses to log in to the system. Type a maximum or 25 characters. This is a required entry. Be sure to name any Corporate user so that it is easy to identify the level of ownership to which it is assigned.
Reset password — Clears the stored password the employee uses to log in to the BOH, and prompts you to enter a 3 to 12 character temporary password for the employee. Note: You must save your changes or the temporary password will not take effect. The next time the employee logs in to the BOH with the temporary password, they receive a prompt to enter a new password. Required Options: To reset a BOH password, your security role must have ‘Reset CFC Password’ selected under the ‘Maintenance > Labor’ group bar on the POS tab in Maintenance > Labor > Security Roles
Change password — Enables you to create a new BOH password for the employee. To change a BOH password, your security role must have ‘Change CFC Password’ selected under the ‘Maintenance > Labor’ group bar on the POS tab in Maintenance > Labor > Security Roles.
The new password must meet the following requirements:
Must contain 7 to 25 characters.
Has not been used in the previous four passwords.
Must not contain the employee user name, first name, last name, middle name, nick name, or ID number.
Must contain a number (0-9).
Must contain at least two of the following three character groups:
- English uppercase (A through Z)
- English lowercase (a through z)
- Special character (i.e., ! @ # $ % ^ & * ( ) _ +)
- Example of a valid password: Nojog1!
- Example of an invalid password: PORSCHE
Email address — - Specifies the employee email address.
First name — Specifies the first name of the employee. Type a maximum of 30 characters. A warning message appears when you attempt to save the new employee record, if there is an existing employee with the same first and last name. This is a required entry.
Last name — Specifies the last name of the employee. Type a maximum of 30 characters. A warning message appears when you attempt to save the new employee record, if there is an existing employee with the same first and last name. This is a required entry.
Middle name — Specifies the middle name of the employee. Type a maximum of 30 characters.
Nickname — Specifies the name printed on the chit and guest check. Use this option to use an abbreviated employee name or a nickname on customer checks. If you enter a nickname both here and in the Employees function, the nickname entered here is used. If left blank, the Aloha POS system uses the first name of the employee.
POS employee number — Identifies the existing employee number in the Employees function, if applicable.
Inactive — Designates the employee is not an active employee. Clear this for each user requiring access to the Back-of-House functions.
Security role — Allows you to assign a security role for the user level and determines what functions and actions the user can do within the selected site.
User level — Allows you to assign a user level to an employee to control access to payroll information in the Employees function, Users function, Terminated Employees function, and any reports that publish payroll information. Assigning a user level restricts that user level from editing or viewing restricted information on an employee record with a user level equal to or greater than the current level. Printed or on-screen reports do not show payroll information for any levels greater than or equal to the current user level. Valid user levels include User level 1 through User level 9. User level 9 (Admin) has the highest level of access; and user level 1 (Least Privileged) has the minimum level of access. Required Options: Access Maintenance > Business > Installed Products (CFC users access Maintenance > Business > Global Administration) and select ‘Enable User levels’ under the ‘User Levels’ group bar to expose this option. This option does not appear when logged in as a corporate employee; it is available only when logged in as a global employee. Required Versions: Aloha POS v15.1.53 and CFC v20.10.
Group Bar: Authorization
You may also choose to authorize a user to access and act upon other ownerships within Aloha Configuration Center/Aloha Manager. Use the >> and << arrows to move an ownership between the ‘Available’ list and the ‘Included’ list.
Allowed owner — Designates the store to which you allow this user to access and act upon data.
Termination — Identifies the date in which the employee was terminated.
Reason — Specifies the reason for the termination, whether voluntary or involuntary.
Eligible for rehire — Designates the eligibility of the employee to return to the company.
Explanation — Provides further details regarding the eligibility of the employee to return to the company.
Expected return date from leave of absence — Specifies the return of the employee should there be a leave of absence.